Scholarship Application Tip: Submitting Photos and Videos

It’s time for your weekly scholarship application tip! Last week, I encouraged applicants to document all the phases of their project through photos and videos. This week, we will cover what to do once you have all of your photos and videos and you are ready to fill out your application, and the specific requirements that must be met for video and photo submissions.

Since we can’t physically meet with every single applicant to see their project in action, we need you to SHOW us your work in the form of photos and videos. Both video and photos are required to be considered as a scholarship winner. Below, I have included the specific requirements and guidelines for both photo and video submission. The requirements listed below are exactly what you will find on the application.

Video Requirements:

  • 2-5 minutes
    Must be edited to include:
  • Examples of your work in action (photos, video clips, etc.)
  • A few words directly from you regarding your project (can be voice-over)
  • Include 1-3 brief interviews with people you worked with as you carried out your project
  • Must address the following questions:
    – What would you improve with more time?
    – What new skills or concepts have you acquired?
    – What have you learned about yourself based on the experience?

***IMPORTANT*** Please make sure your video is viewable. Please check the share settings before submitting it. You can choose to upload a link to a Google Drive folder containing your video OR you can upload or link a YouTube video you made.

Photo Requirements:

We would love to see evidence of your project and work! Photos could include, but are not limited to: pictures of brochures/handouts/advertisements you created to go with your project, pictures of your physical prototype, if applicable, and pictures of you in action– giving a presentation, working with your community, building your project, etc. You are the magic behind your project– take pride in it and document yourself making a difference, then share it with us!

Please share photos of publish-able image quality of your work. A minimum of 5 photos is required, but more is encouraged. 

Failure to upload images will result in disqualification. Uploading images directly or providing a link to a Google Drive folder of photos is acceptable. Providing photos in a video slideshow, PDF page, PowerPoint, social media account, or any other non-publishable way will result in disqualification. 

Please make sure that you have made your photos and video viewable. We can’t see them if you are the only one with access to them. We’d hate for you to put in so much time and energy to carry out your project and type up your application, only to forget to check the share settings on your files. Such a small misstep could lead to disqualification, so please triple check that your files are viewable.

Applying for Our Scholarship? Here’s Some Tips!

Attention all graduating seniors! If you are planning on applying for our Build A Better Future Scholarship, this is for you! The final deadline is exactly one month from today! Final applications are due by 11:59 pm MST on Monday, April 13, 2026. Once a week until then, I will be sharing some tips and reminders for you to consider as you get ready to submit your final application.

As you put your project into motion, don’t forget to document your process through pictures and videos! Take pictures of you in action, working on your project. If you have volunteers helping you, snap some pictures of them as they work. If you host any kind of meeting, presentation, workshop, or class, have someone take a short video of you as you do your thing. If your project includes collecting donations of items, don’t forget to take some pictures of the donations that come in. Then, remember to take a picture of you at the place where the donations are being taken. If you think you’ll want a picture of something, take the picture!

One of the requirements for the final application is that you include a minimum of 5-10 pictures of your project in action. We also have a requirement for a short 3-5 minute video to be included with your application. You can certainly put some of your pictures in your video, but we also require that pictures be submitted separately as well. You can find the requirements for the video in our Scholarship Checklist, which can be found at the bottom of this page.

Beyond meeting the requirements for the final submission, having picture and video documentation of your project will provide you with lifelong mementos of the time you spent serving your community, and that is a priceless reminder of time well spent.

Scholarship Reminder! The Scholarship is DUE

Scholarship reminder! The scholarship is DUE! There are four more days (from the time this was posted) until all applications need to be finished and submitted. Our application closes May 28, 2023, 11:59 pm MST. 

Our submission form is closed down and does not take submissions after the deadline has passed, so get your application in before this time. Each year we have one or two individuals that send us an email letting us know that they were working on their final submission but didn’t get it in on time, and ask if they can still submit. Sadly, the answer is always no. To be fair to everyone, we set a deadline and hold true to this deadline. 

So gather all of your work and get everything submitted! 

Our email is also always open to any questions you may have or guidance needed during the process, even after your project has been submitted. 

You can see more about the scholarship requirements by downloading our checklist here.

For more information on the scholarship, head here.

For our 2023 final submission link, head here.

Other helpful posts:

Introducing Mia Gregory: A 2022 Scholarship Winner

This is part of a series of blog posts introducing you to our 2022 Build A Better Future scholarship recipients and their projects. We hope you will find their stories as inspiring as we do! For information on our scholarship, click here.

It’s time to introduce another scholarship awardee! When Mia Gregory was in the 8th grade, she really began noticing the homeless community in her neighborhood. Instead of feeling sorry for them, she decided to take action. She explained the motivation behind her project as follows:

“I knew that I could never solve homelessness directly, but to me, it was more about making them feel loved despite their hard situations. I didn’t like the awkwardness of turning your head from them as if they weren’t human. I wanted them to know that I saw them and that they deserved care.”

And love them she did.

Pass It On bags became Mia’s way to serve the displaced people in her area. Each bag contains food, water, hygiene products, socks, and a pamphlet to connect them to a church organization that provides shelter for the homeless. All throughout high school, she kept a bag or two in her car to hand out to those who needed them. She wrote down her thoughts and feelings about what she was seeing and shared it with her peers. Her words encouraged others to donate supplies and many decided to keep bags of their own to pass out.

Mia has also started connecting with local churches and organizations to raise more awareness for her project; ensuring that bags are still being created and shared after she leaves for school. She is hoping that once word gets out, more donations will come in and more people will be inspired to pass out bags and interact with those who are so often ignored. She will be attending Lipscomb University and is already researching the area and brainstorming ways to network with the university’s mission program to establish Pass It On bags within the Nashville community.

“It’s time to take action, love them anyway, and pass it on.”

Introducing Michael Wilson: A 2022 Scholarship Winner

This is part of a series of blog posts introducing you to our 2022 Build A Better Future scholarship recipients and their projects. We hope you will find their stories as inspiring as we do! For information on our scholarship, click here.

The next scholarship recipient that I want to share with you is Michael Wilson and his work in establishing a local chapter of the Arizona Old Time Fiddler’s Association. As someone who was homeschooled, he often participated in “real life projects” as part of the curriculum. These projects included providing manual labor for his elderly neighbors, performing with his family’s band at senior care facilities (Michael is an accomplished vocalist and mandolin player), and working with kids in an after school program.

It didn’t take long for Michael to notice that there were two major problems in his community. The first issue was the isolation of seniors. Many residents were limited to their nursing homes and never received visitors. Even outside the nursing homes, many of the seniors were homebound and living alone. The lack of visitors was made worse during the pandemic and let to a steep decline in the quality of life for the elderly. The second issue was that many of the children were coming from foster care and otherwise broken homes, which limited their access to positive role models. Michael realized there was a way to hit both birds with one stone: music. Once he found the mission statement of the Arizona Old Time Fiddler’s Association, he knew it was exactly what his community needed:

“The Arizona Old Time Fiddler’s Association is a non-profit organization whose objective is to preserve, promote and perpetuate the art of old time fiddling, to encourage all people, young and old, to develop their musical talents and afford them opportunities to perform in public, to hold jam sessions and other musical events, for the members’ own enjoyment and to educate the public on the values of old time fiddling. And to brighten and improve the lives of “shut-ins” and other needy people, by furnishing musical entertainment and performing other charitable, civic and community services.”

He immediately got to work establishing the Payson chapter of the AOTFA. He ran booths at community events and promoted the project on the radio in order to recruit members and meet the requirements to become a chapter. A local pastor provided a building for the weekly jam sessions–although the sessions were moved outside during the pandemic–and local musicians helped lead the sessions, as well as supplying instruments and music selections. He even incorporated a potluck into the sessions so others could contribute even if they weren’t interested in playing music.

Michael had two goals going into this project: to renew a sense of purpose and inclusion for the elderly and providing structure and guidance to the younger members of the community. In addition, all ages were able to experience learning and improving new skills to increase their self-esteem and instill a sense of pride. The generational gap was bridged and lasting relationships were formed. But don’t take my word for it; the pictures speak for themselves.

Scholar(ship)ly Advice Is A Trilogy Now

As the deadline for our scholarship draws near, I decided to reach out to winners from previous years to check in with them and see what advice they had to offer for this year’s applicants. For more information on our scholarship and how to apply, head here.

Kayla Klurman (Our 2021 Top Winner)

Check out our 2021 post on Kayla and her Design a Better Future project, Kayla’s Care Bags. Not only did she win the $10,000 scholarship, but she was awarded an additional $5,000 to continue her project.

Q: If you could give one piece of advice to this year’s applicants, what would it be?

A: If I could give one piece of advice it would be to always stay true to yourself. Be genuine. It is so much easier to talk about yourself and the things you love when you are passionate about them and they hold a special place in your heart. This will radiate off of you and without a doubt, people will love you and your story!

Q: What has been the best thing to come from your scholarship project?

A: I have been able to continue my project in North Carolina while also being active in Miami.

Q: A quick update on you! What are you up to? Are you still actively involved in your project?

A: Yes! I make care bags in Miami and in North Carolina. I come home for the summer very soon so I am excited to have the opportunity to do some further work this summer!

Always stay true to yourself… This will radiate off of you and without a doubt, people will love you and your story!

Are you beginning to notice a pattern? The most common consensus between our past winners can be boiled down to one word: passion. If you start a project that you really believe in, it is very apparent in your scholarship submission. Not only that, you are much more likely to follow through with the project if you have a genuine interest in it. For more information on exactly what we look for in a scholarship submission, I highly recommend this post.

Scholar(ship)ly Advice: The Sequel

As the deadline for our scholarship draws near, I decided to reach out to winners from previous years to check in with them and see what advice they had to offer for this year’s applicants. For more information on our scholarship and how to apply, head here.

Ben Kim (2021)

Check out our 2021 post on the Design A Better Future project where Ben, Swetha, and Johnathan successfully developed a functioning keyboard for people diagnosed with Parkinson’s Disease and other neurodegenerative diseases.

Q: If you could give one piece of advice to this year’s applicants, what would it be?

A: I’d advise this year’s applicants that they should not be trying to force a project into their hands–rather, they should find genuine interest and purpose to lead them forward.

Q: What has been the best thing to come from your scholarship project?

A: The best thing to come from my project has been acquiring new engineering skills and knowledge and, perhaps just as importantly, spending time with my group and making memories together.

Q: A quick update on you! What are you up to? Are you still actively involved in your project?

A: I’m currently studying engineering at Princeton University, and I am not still actively involved in the project–however, it will always be special to me.

Find genuine interest and purpose to lead (you) forward.

Did you know you can apply for our scholarship as a group? Ben, Swetha, and Johnathan submitted their application together and they won together! They had close family members with Parkinson’s and they were able to use their experiences to come up with a project that they had genuine interest in, and they knew first-hand the difference their keyboard will make. For more information on exactly what we look for in a scholarship submission, I highly recommend this post.